Hill of Oaks Lodge & Caravan Park

Booking Conditions

1. Introduction

1.1. We are Lake District Estates Ltd(“we”, “our”, “us”) of Maudlands, Maude Street, Kendal, Cumbria, LA9 4QD.

1.2. By booking with us, you confirm that you agree to comply with and accept these booking conditions and the following information which we will provide to you: (i) the accommodation rental conditions (which means all information in any specific conditions or restrictions set out in the website description of your chosen accommodations); (ii) the Important Information section of the website or other publication we tell you about; and (iii) any other written information we brought to your attention prior to confirming your booking, including individual Park Rules.

1.3. These Booking Conditions apply to bookings of accommodation only at the following locations: Hill of Oaks Lodge and Caravan Park; Newby Bridge Caravan Park; Tewitfield Marina; Waterfoot Caravan Park; Woodclose Park; Clea Hall Park; Ravenglass & Eskdale Railway.

2. Your use of the booking

2.1. The accommodation that we advertise is offered for the sole purpose of holiday lettings and/or must never be occupied as your principal home, unless expressly agreed otherwise in writing by us. Accordingly, you agree and accept that you are not offered any rights to the accommodation other than the right to occupy the accommodation as holiday accommodation for the period of your booking. No booking of any kind is an ‘Assured Shorthold Tenancy’ or protected under the Protection from Eviction Act 1977.

2.2. Our booking services with you are available for your personal, non-commercial use only. You may not offer for resale any booking services without our express permission.

 

3. Website details

3.1. We aim to make sure that information provided about our accommodation and its facilities or services, is accurate and complete on the date given. Descriptions are intended to present a general idea of the accommodation and do not constitute any advice or recommendation by us.

3.2. Not all details of the relevant facilities can be included on our website. Furthermore, there may be small differences between the actual accommodation and its description. Occasionally, some facilities or services may not be available or may be restricted. If this happens, we will tell you as soon as reasonably practical after we become aware.

3.3. Where Wi-Fi is an advertised facility, its provision is subject to availability and network conditions. It may not be available 24 hours a day and is provided for pleasure, not for business purposes. Please note that due to our rural locations, Wi-Fi may be limited.

3.4. We cannot accept responsibility for any inaccurate, incomplete or misleading information about any accommodation or its facilities and services that we pass on to you in good faith, unless this was caused by our negligence. If we become aware that such information is not true, we will promptly correct it.

3.5. We cannot accept responsibility for any changes or closures to local services or attractions mentioned on our website

 

4. Making your booking

4.1. As the person in charge of the party (“the party leader” or “you”), you must be at least 18 years old at the time of booking. By making the booking, you confirm that you are authorised to make the booking. It is your responsibility as the party leader to ensure that the other party members are aware of and agree to comply with these booking conditions where applicable.

4.2. You are responsible for making all payments to us.

4.3. You must ensure that all the information you provide us in connection with your booking is true, accurate, current and complete. If any of your details change, you must promptly update your details.

4.4. If you or any member of your party has any medical problem or disability that may affect your booking, please tell us before you confirm your booking and give us full details in writing as early as possible before you travel. If we are unable to make reasonable adjustments to meet that person’s particular needs, we can refuse or cancel the reservation.

4.5. If you have any special requests, you must let us know when you make a booking and confirm them in writing. Although we will try to accommodate any reasonable requests, we cannot guarantee that any request will be met. Confirmation that we have noted a special request or the fact it is shown on your written confirmation or any other document, is not confirmation that the request will be met. If we fail to meet any special request, it will not mean we or they have broken your contract.

4.6. If the accommodation is available and we have received all the relevant payments from you, we will give you written confirmation of your booking as soon as reasonably possible. This confirmation will show your booking details, the amount you have paid and the amount you still owe for the booking.

4.7. Your binding contract will begin when we issue you or your travel agent the written confirmation and you have made the appropriate payments to us.

4.8. If you pay the deposit, it does not mean we have accepted a booking unless we have issued you with written confirmation.

4.9. If you book with us online, we will acknowledge that we have received your booking and then later send you your confirmation by email. It is your responsibility to check your emails regularly and to let us know about any change to your email address.

4.10. Where we offer the option of a provisional telephone booking, the accommodation will be released for general sale after the agreed time period unless you confirm the booking by making the appropriate payment.

4.11. We have the right to refuse any booking before we send you written confirmation. If we do this, we will tell you in writing and promptly refund any money you have paid to us. In this case, we will not have any legal responsibility to you.

4.12. As soon as you receive your confirmation, you must check the details carefully. If anything is not correct, you should tell us immediately. We have no responsibility for any errors in any documentation, except where an error is made by us.

4.13. If you book through a third party, we will send your confirmation and any other documentation to your travel agent.

4.14. Even if we have sent a written confirmation, we have the right to cancel a booking where there are reasonable grounds to believe that (i) it is not legitimate; (ii) you are likely to breach these booking conditions; (iii) information supplied by you in relation to your booking is incorrect; or (iv) you have behaved in a vexatious, abusive or unlawful manner to our staff. If we cancel your booking in these circumstances, we will tell you in writing and will not have any legal or financial responsibility to you.

 

 

5. Payment

5.1. When you book, you must pay the non-refundable deposit amount then due (see also clause 6 (Deposit)).  You must pay by debit or credit card and we only accept payment in pounds sterling.

5.2. We must receive the rest of the money owed no less than 4 weeks (28 days) before the start of your stay. We will automatically collect the balance owed on the card that you used to pay the deposit unless you settle the amount owed before that date via our online payment facility, or unless you tell us otherwise. If you book less than 4 weeks before the start of your stay, we must receive full payment of the total cost of your booking when you make the booking.

5.3. If you do not pay any payment due in relation to your booking by the appropriate date, we are entitled to assume that you want to cancel your booking. In this case, your booking will be cancelled immediately and the provisions of clause 9 (Full customer cancellations – basic) will apply. You may also need to pay additional charges.

5.4. There is no charge for debit or credit card payments. However, if your bank refuses to make your payment for any reason, we are entitled to make an administration charge of £10.

5.5. If you have booked an accommodation through a third-party travel agent, please be aware that they may collect payment differently. Please check with the third-party travel agent in advance of making a booking.

 

6. Deposit

6.1. For most bookings, we will ask you to pay a non-refundable deposit, to secure your booking.

6.2. The standard non-refundable deposit is 10% of the accommodation rental price (or the first full night of your booking for Touring), but we may occasionally require you to pay more or less. You will be told what the deposit is prior to making the booking.

6.3. If you book an accommodation with a deposit which is lower than the standard deposit, you also agree to pay the difference between the amount paid and the standard deposit. You must make this additional payment either at the time the balance of your booking is due or, if you cancel before the balance due date, at the time you cancel the booking. Terms of any low deposit scheme, if available for your accommodation, will be displayed on our website.

 

7. Pricing

7.1. We keep the prices charged under constant review and the prices of unsold accommodation may be increased or decreased at any time. We may also correct mistakes in the pricing of unsold accommodation at any time. We will confirm the price of your booking when you make it. As changes and mistakes can happen, you must check the price and all other details of your chosen accommodation at the time of booking.

7.2. All prices quoted or otherwise given to you include all charges and any taxes or government charges (including VAT) which may apply to your booking at the time it is made.

7.3. All accommodation prices are for the accommodation as a whole and are not on a per person basis, except when an extra person charge applies.

 

8. Changing your booking

8.1. If you want to change any detail of your confirmed booking, you must notify us via email or by calling us as soon as possible and we will do our best to arrange the changes.

8.2. Changes can only be accepted with our agreement. We cannot guarantee that we will be able to meet your request.

8.3. If we can facilitate your change, you may be asked to pay us an administration charge of £10 for each change in dates or £10 for each change in accommodation, which will be charged on our behalf. You will also have to pay any costs incurred in facilitating this change for you, which, where relevant, will be charged at the current website price, which may be different from the price on the website from which you booked your chosen arrangements.

8.4. We may treat changes to your dates or accommodation as a cancellation of the original booking and if so, you will have to pay cancellation charges if you decide to go ahead with the change.

 

9. Full customer cancellations - basic

9.1. If you have to, or want to, cancel your booking after it has been confirmed, you must phone us on the number shown on your booking confirmation as soon as possible. The day we receive your notice by phone or via email (where available) to cancel is the date on which we will cancel your booking.

9.2. You may have to pay a cancellation charge based on the number of days before the arrival date at the accommodation that we receive notice, as shown in the table below. This means that if you have already paid the full balance of your total booking cost and then have to, or want to, cancel, you may receive a refund of part of the cost. However, if you have not yet paid your total booking cost by the time of your cancellation, you may have to make a further payment to cover the cancellation charge.

9.3. Total accommodation cost means accommodation rental price plus any extra items charged such as charges for pets, welcome packs or cots or administration fees charged by us for making any changes.

9.4. If you have booked through a third-party agent, the term ‘total accommodation cost’ does not include any charges made by that agent or anyone else for booking fees, flights, other travel services or any other amounts not paid to us, and you may be liable to pay such charges in the event of cancellation in accordance with the cancellation policy of the third-party agent or other supplier.

 

Cancellation table:

Number of days before the start date of your trip that we receive your notice to cancel (or on which you are deemed to have cancelled)	Cancellation charge
More than 28 Days	Full Standard Deposit (10% of total cost of holiday for Self-Catering and Glamping, or 1st night for Touring)
28 Days or less	Total Accommodation Cost only (excluding any additional service/products including early check in; late check out; food package; celebration package etc)

 

We work with Compass to offer Holiday Travel Insurance that will cover you should you need to cancel your booking due to a variety of reasons, including pandemic, personal quarantine, cancellation, curtailment, travel disruption, emergency,  or medical assistance. Cover offers three levels of cover and options for individuals, couple and families. Please click the link below to get a quote:

Holiday Travel Insurance Quote

 

10. Part Cancellations

10.1. If any person(s) in your party needs to cancel, this will not affect the total cost of your booking. 10.2. No refunds are payable in the event that you cut short your stay

 

 

11. Changes by us

11.1. We do not expect to have to make any changes to your booking. However, sometimes bookings have to be changed or mistakes have to be corrected. We have the right to do so.

11.2. If we do need to make changes, we will contact you by phone if reasonably possible in the case of a significant change or by email in the case of a minor change as soon as is reasonably practical. We will explain what has happened and let you know about the change. However, we will have no further liability to you

 

12. Cancellations by us

12.1. If we cancel your booking or are prevented from providing the accommodation you have booked, you may choose to: (i) accept alternative accommodation – you will have to pay any difference in price if the cost of the new accommodation is higher or be reimbursed the difference if the cost of the new accommodation is lower; (ii) request a voucher with a redemption value equal to the amount previously paid by you for the booking – the voucher terms and conditions will be available before you make your choice under this clause; or (iii) obtain a refund of the amount already paid by you for the booking.

12.2. We will contact you to inform you of these options.

 

13. Events Beyond Our Control

13.1. Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation, if our contractual obligations to you are affected by “Events Beyond Our Control”. For the purposes of these Booking Conditions, Events Beyond Our Control means any event beyond our control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination (including epidemics, pandemics) or natural disasters such as floods, earthquakes or weather conditions which prevent you from travelling to the travel destination and/or make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our control.

 

14. Your obligations in respect of the accommodation

14.1. We have set the following conditions on your stay at the accommodation:

(i) Arrival and departure - You can arrive at your accommodation at any time after 4pm (unless we tell you otherwise) on the start date of your rental period. You must leave by 10am on the last day (unless we tell you otherwise). Arrival and departure times may differ by Park and/or accommodation type, details relating to your chosen accommodation will be in your confirmation. If your arrival will be delayed beyond 6pm on the start date of your rental period, you must contact the person whose details we provide you. If you fail to do so, you may not be able to get into the accommodation. If you fail to arrive by 12 noon on the day after the start date of your rental period and you do not let the person whose details we provide to you know that you are arriving late, we may treat your booking as having been cancelled by you. In this situation, you will not be refunded any money you have paid.

(ii) Security deposits – We may require payment of a security deposit. If this applies to your chosen accommodation, this is a direct arrangement between you and the Park, which we may or may not administer on behalf of the Park. The amount and details of how the payment should be made and how and when it will be returned (less any costs for breakages, damages etc. if applicable) will be provided at the time of booking.

(iii) Behaviour - You and members of your party agree: a. to keep the accommodation clean and tidy; b. to leave the accommodation in a similar condition as you found it when you arrived; c. to behave in a way at all times while at the accommodation which does not break any law; d. not to use the accommodation for any illegal or commercial purpose; e. not to sublet the accommodation or any part thereof or otherwise allow anyone to stay in it who we have not previously accepted as a member of your party; f. not to behave in an anti-social manner, breach the peace or otherwise act in a way which may disrupt or affect the enjoyment of others.

(iv) Maximum occupancy - You must not allow more people than the website states to stay overnight in the accommodation. You cannot arrange for visitors to the accommodation without our advance consent. You must not hold events (such as parties, celebrations or meetings) at the accommodation without our advance consent. If you do any of these things, we can refuse to hand over the accommodation to you, or can repossess it. If we do this, we will treat this as you cancelling the booking. In these situations, you will not receive a refund of any money you have paid for your booking. And we will not be legally responsible to you as a result of this situation (for example, for any costs or expenses you have to pay due to not being able to stay in the accommodation, such as the cost of finding alternative accommodation). We are not under any obligation to find any alternative accommodation for you.

(v) Pets - Pets are not allowed unless we say so on the website. You must advise us of your pet at the point of booking. We recommend that any dog must have insurance which includes sufficient pet liability cover and you are wholly responsible for the supervision and behaviour of your pet at all times. If you take a pet with you, it may not be allowed upstairs, on beds or furniture, or in any shared facilities, such as bars or shops. You must not leave any pets unattended in the accommodation, including any garden, and you must keep dogs on a lead within the boundaries of the Park (including the garden). Children must not be left alone with any animal. Registered assistance dogs are allowed in most accommodations featured on our websites, even if the accommodation description says that pets are not allowed. If you or any member of the party has a pet allergy, we cannot guarantee that dogs, or other pets, have not stayed in your chosen accommodation, even if we do not allow pets, nor can we accept any responsibility for any subsequent health reaction. Sometimes, we may take pets to an accommodation. It is your responsibility to make specific enquiries before booking. If there is a charge for taking a pet, you will be told at the time of booking.

(vi) No Smoking – All accommodations are no smoking (including e-cigarettes).

(vii) Electricity, Gas & Water - The accommodation includes electricity and gas charges.

(viii) Linen, towels and keys - Except for cots, bed linen is provided (unless stated otherwise). This may be duvets or blankets and sheets. Please take bed linen for cots with you as required. Towels are normally provided (unless stated otherwise).

18. ix) Groups and Party Bookings - We define a ‘group’ as a non-family party of three or more. The holiday accommodation we feature are with families and couples in mind – and there may be restrictions on group bookings, including stag and hen parties and those with party members under the age of 18. If you want to make a booking with all of the family together or with a group of friends, please call our Central Reservations Team on 01539 587842. They may be able to help you to book properties which sleep larger numbers and/or adjacent or adjoining accommodation at the same location.
19. x) Electric Vehicles Please only use proper electric vehicle charging points and don’t extend wires from our accommodation as this creates a trip hazard, fire risk and can cause supply problems. Our Reception team will be able to help you find the nearest charging points if there are no EV charging points available on site. Charges apply.

 

 

 

15. Damage

16.1. You are responsible for all guests staying at the accommodation and the things they do (and do not do) even if you do not stay at the accommodation during the booking period.

15.2. You are responsible for and agree to reimburse us all costs incurred by us as a result of any breakage or damage in or to the accommodation which is caused by you or any members of your party or any other persons invited into the accommodation by you. We can ask for an extra payment from you to cover any such costs.

15.3. We expect the accommodation to be left in a reasonably clean and tidy state on departure. If, in our opinion, additional cleaning is required, you will be liable to us for the cost of this cleaning. 15.4. You may need to check and sign an inventory of the accommodation and its contents on arrival at the accommodation. If you discover that anything is missing or damaged on arrival please notify us immediately.

 

 

16. Right of Entry

16.1. We or our representative are allowed to enter the accommodation (without letting you know first if this is not practical or possible) if special circumstances or emergencies happen (for example if repairs need to be carried out) or if you break any of these booking conditions, the Parks’ terms and conditions or any other terms that apply to your booking and/or the accommodation.

16.2. We or our representative is allowed to enter the accommodation to inspect it (including but not limited to where you have complained about the accommodation). If this happens, you will be given reasonable notice first.

16.3. You agree to allow us or our representative (including work-persons) access to the accommodation as required by this clause.

 

17 Unreasonable Behaviour

17.1. We can refuse to hand over our accommodation if the unreasonable behaviour of anyone in your party is likely to cause offence to other guests, members of staff or neighbours, or if we have reasonable cause to believe you or any member of your party will cause damage or loss to the accommodation, its services or facilities. If this happens, the contract between you and us will end and you will not receive any refund and we will not have any further responsibility to you.

17.2. We can end a stay after the keys have been handed over, if the unreasonable behaviour of anyone in your party (including anyone invited into the accommodation by you) is likely to spoil the enjoyment, comfort or health of other guests, residents, neighbours or members of staff or where you or any member of your party (or anyone invited into the accommodation by you) has broken or is likely to break any of these booking conditions, our terms and conditions or any other terms and conditions applicable to the accommodation which you have been told about. If this happens, you will have to leave the accommodation immediately and no refund will be given. You may also be responsible for any costs we incur as a result of your behaviour.

17.3.  The operation of and /or flight of so-called drones or any unmanned aircraft systems on the park is strictly prohibited without the express permission of the park management at all Lake District Estates locations.

 

18. Complaints

18.1. If you have any complaint about our booking services, you must let us know immediately in writing and in any event before you travel. Unfortunately, we cannot accept any legal responsibility if you do not let us know what is wrong and allow us an opportunity to respond to you. If we are found to be at fault in relation to any service we provide, we will not pay more than any reasonable expenses you cannot recover from elsewhere.

18.2. We do not exclude or limit what we will be legally responsible for if death or personal injury is caused as a result of our negligence or that of our employees whilst acting in their course of their employment, or for any criminal act we may commit. Neither can we be held responsible for noise or disturbance which comes from beyond the boundaries of the accommodation or which is beyond our control. If we know about a problem before you arrive, we will contact you to let you know. We cannot be held responsible for the breakdown of mechanical equipment such as pumps, boilers, filtration systems, nor for the failure of public utilities such as water, gas and electricity.

18.3. You must tell us (or our representative) as soon as possible if you are dissatisfied. This means on arrival if you are immediately dissatisfied or during your stay as soon as you become dissatisfied. You must provide an immediate opportunity for us to put right anything that is wrong before the end of your stay.

18.4. If you cannot contact us or our representative, or if you are unhappy with our response, you must phone our Customer Services Line (01539 587842) as soon as possible with full details of your complaint and the response (if any). You should make every reasonable attempt to contact us and must do so during your stay and especially before any decision to cut short your stay.

18.5. If you want us to, we will use our reasonable endeavours to attempt to resolve any unresolved complaints.

18.6. If you feel that a problem has not been dealt with to your satisfaction, you must, within 28 days of returning from your stay, put your complaint in writing to us.  You can email us at customerservice@lakedistrictestates.co.uk or write to us at Lake District Estates, Maudlands, Maude Street, Kendal, Cumbria, LA9 4QD, marked for the attention of the Customer Services Department. We have designed this process to make sure we can help to resolve complaints as quickly as possible. Please help us to assist you by following this process. If you fail to do so, this may affect your entitlement to claim compensation if this would be appropriate. We cannot accept any legal responsibility for your complaint.

 

19. Privacy

19.1. By submitting your personal information to us, you agree to our use of the information in the ways set out in our Privacy Policy, including sharing your personal information with the Parks for the purposes of the provision of the booking.

19.2. Please see our Privacy Policy on our website which explains how we will process your personal information.

19.3. We may, but do not always, record telephone calls between us for monitoring and training purposes. In the event of a dispute between us, we reserve the right to review any recorded calls between us.

 

20. Changes to these terms

20.1. No representative, agent or sales person has the authority to vary, amend or waive any of these booking conditions. No amendment, variation or waiver of any of these booking conditions will be valid or have any effect unless accepted by us in writing.

 

21. Other terms

21.1. Any dispute, claim or other matter which may arise in relation to your booking will be governed by English law and you agree that any dispute will be dealt with exclusively by the courts of England and Wales.

21.2. If a court or regulatory agency with proper jurisdiction determines that a provision of these booking conditions or any contract to which they apply is invalid, void or unenforceable then that provision will be interpreted in a way to reflect as nearly as possible the original intentions of the parties that is valid under applicable law or regulation. If any provision is invalid, the rest of these booking conditions will remain effective to the full extent permissible by applicable law.

21.3. We may transfer our rights and obligations under these Booking Conditions to another person or organisation. We will contact you to let you know if this is planned. If you are unhappy with the transfer, you may contact us to end the relevant contract within 14 days of us telling you about it and we or they will refund you any payments you have made in advance for services that have not been provided.

21.4. Lake District Estates Ltd, Maudlands, Maude Street, Kendal, Cumbria, LA9 4QD in England and Wales, with a company registration number: 346999.

Our VAT registration number is GB 156 5145 64.